For smaller businesses, administering the payroll can be time-consuming, complicated and a distraction for a key staff member from their main job. However, failure to do it properly can put you on the wrong side of the law and could be very expensive.
Rather than risk fines and upsetting staff by making mistakes, outsourcing your payroll means dedicated experts handle all the intricate details of tax filings, pension auto enrolment deductions, and employee benefits.
Our payroll service is customised to meet the specific needs of your organisation. It is delivered by dedicated staff trained to stay informed of current legislation. Our core purpose is to empower our clients to grow their businesses, achieve their goals and meet all compliance requirements through our high quality service.
Payroll Manager Tracy Gill said:
“Payroll is very specialist – you have to understand employment law along with payroll legislation. If you’re a small business, you’re not going to have that level of expertise to process it.
“There are things you might not be aware of such as salary sacrifice schemes and deductions, that can have an impact on minimum wage that may result in non-compliance.”
For example, Whitley Stimpson recently took on a new client. A full audit was undertaken of the payroll and pension scheme.
Tracy added:
“There were lots of issues. The payroll had been set up incorrectly and the tax relief on pensions for employees was wrong which had a negative impact on the individual’s tax payments.
“We had to go and unpick it all and correct it. We also formalised a different process to collate their payroll data to improve efficiencies. The client is now confident their payroll is compliant and tax efficient for their staff.”
The wide range of services offered by our payroll experts includes:
- Full management of payroll, including payments, calculations and processing
- Payroll journals for inputting to your accounts
- Compliance with real time information (RTI) submission requirements
- Auto enrolment, pension assessment and administration
- P11D processing
- Payrolling of Benefits
All this is carried out using the latest specialist software providing a cost-effective and reliable alternative to traditional back-office support functions. Just as important, your business will have a point of contact to answer all of your questions, ensuring a consistent ongoing partnership.
“We keep our clients up to date about important changes, such as employers’ National Insurance contributions, national minimum wage increases and other relevant updates. We also offer an electronic banking service to reduce cost and errors, along with electronic payslips for employees, while clients are also kept up-to-date on relevant business issues through events and seminars.”
“We go above and beyond what a lot of other providers do by providing a tailored service to each client – we have a personal relationship with them, with guidance that aligns with their individual needs. We aim to build long-lasting relationships with our clients by becoming their most trusted advisors
“When our clients give the payroll information to us, we offer a service as if we were doing that payroll in-house for them, showing a level of diligence an employee would provide, we achieve this by focusing on high quality of work and attention to detail, our team have pride in the work they do to ensure our clients can always rely on us to look after them.”
Our five-strong payroll team supports clients ranging from one to 200 employees with ongoing staff training and development an essential part of the service. Our team takes part in a wide range of webinars and live seminars covering updates to payroll legislation, microsoft Excel skills, employment law and case law changes. Our continued success is built around the recruitment and training of staff to become Chartered Institute of Payroll Professionals (CIPP) or equivalent.
Significantly, outsourcing your payroll can be extremely cost effective in the long-term. Businesses can avoid the expenses related to maintaining payroll software, training staff and rectifying errors while scalable solutions allow businesses to adjust their services as they grow or experience seasonal fluctuations.
Data security and confidentiality are also enhanced. We employ advanced security measures to protect sensitive employee information, reducing the risk of data breaches and identity theft.
Tracy says:
“Outsourcing your payroll is a sensible option designed to help you get on with running and developing your business effectively without worrying about its administration.”
For further information please contact Tracy Gill: tracyg@whitleystimpson.co.uk or 01295 270200